Privacy Policy

Pro-Hire is an employer-focused recruitment firm and an initiative of Virtual CFO Advisory, based in Mumbai, India. We specialize in sourcing and placing finance, operations, and leadership professionals for businesses across India.

Registered Address:
427, A-Wing Phoenix House, Senapati Bapat Road,
Lower Parel West, Mumbai — 400013, Maharashtra, India.

For privacy-related matters, you may contact our Founder directly at info@pro-hire.in.

We collect only the information necessary to deliver our recruitment services. This includes:

Information you provide directly (via the hiring requirement form or by contacting us):

• First name and last name
• Company name
• Business email address
• Phone number
• Role or position you wish to fill
• Number of hires needed and seniority level
• Any additional notes or special requirements you share

Information collected automatically when you visit our website:

• IP address and approximate location (city/region level)
• Browser type and device information
• Pages visited and time spent on the site
• Referring URL (how you arrived at our site)

We use the information you provide solely for the following purposes:

• To contact you within 24 hours regarding your hiring requirement
• To understand your role brief and prepare a curated candidate shortlist
• To coordinate interviews, offers, and placement logistics
• To send relevant recruitment updates or role-related communications
• To improve our website and service quality (using anonymised analytics)
• To comply with applicable legal obligations under Indian law

We will not use your contact details to send unrelated marketing material without your explicit consent. You may opt out of any communication at any time by emailing us at info@pro-hire.in.

We do not sell, rent, or trade your personal information. Your data is shared only in the following limited circumstances:

• Within Pro-Hire / Virtual CFO Advisory team: Internally, to process your hiring requirement and coordinate searches
• With your consent: If we need to share your brief with a specialist partner or associate recruiter, we will inform you first
• Legal compliance: When required by law, court order, or government authority under Indian law (e.g., IT Act 2000, DPDP Act 2023)
• Business transfers: In the unlikely event of a merger or acquisition, your data may be transferred — and you will be notified in advance

We retain your data for as long as necessary to fulfil the purpose for which it was collected, or as required by law:

• Active employer enquiries: retained for the duration of the engagement plus 2 years
• Completed placements: retained for up to 5 years for legal and business records
• Inactive enquiries (no placement): deleted or anonymised after 12 months
• Website analytics data: retained in anonymised form for up to 24 months

You may request deletion of your data at any time (see Section 7).

We take the security of your information seriously. Pro-Hire implements appropriate technical and organisational measures to protect your data against unauthorised access, loss, misuse, or alteration. These include:

• HTTPS encryption across our website
• Restricted internal access to personal data on a need-to-know basis
• Secure, password-protected systems for storing client information
• Confidential handling of all sensitive and executive-level search requirements

While we take reasonable precautions, no method of data transmission over the internet is 100% secure. We encourage you to use a business email address for all communications with us.

Under India's Digital Personal Data Protection (DPDP) Act 2023 and other applicable laws, you have the following rights regarding your personal data:

• Right to access: Request a copy of the personal data we hold about you
• Right to correction: Request correction of any inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data (subject to legal retention requirements)
• Right to withdraw consent: Withdraw consent for us to contact you at any time
• Right to grievance redressal: Raise a complaint with us if you believe your data has been mishandled

To exercise any of these rights, please email us at info@pro-hire.in with the subject line "Data Privacy Request". We will respond within 30 days.

Our website may use cookies and similar tracking technologies to improve your browsing experience and understand how visitors use the site. These include:

• Essential cookies: Required for the website to function properly (e.g., form submission, security)
• Analytics cookies: Help us understand page views, traffic sources, and user behaviour (e.g., Google Analytics) — these are anonymised

You may disable cookies at any time through your browser settings. Disabling analytics cookies will not affect your ability to use the website or submit a hiring requirement.

Our website contains links to third-party websites, including virtual-cfo.in and LinkedIn profiles. Pro-Hire is not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policy of any third-party site you visit.

Pro-Hire's services are intended solely for business use by professionals and companies. We do not knowingly collect any personal data from individuals under the age of 18. If you believe a minor has submitted information through our website, please contact us immediately and we will delete it.

We may update this Privacy Policy from time to time to reflect changes in our services, technology, or legal requirements. When we do, we will update the "Last Updated" date at the top of this page.

For significant changes, we will notify active clients via email. Continued use of our services after any changes constitutes your acceptance of the updated policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please get in touch with us: